Contracts Specialist University of California Riverside

University of California Riverside
Riverside, California
Full Time

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Contracts Specialist

Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Accounting and Finance
Salary: $73,600 - $133,200
Full/Part Time: Full-time(100%)
Organization: School of Medicine
Department: Maria Aldana
Application Deadline: Open Until Filled

Position Information:
Under the supervision of the Director of Contracts, the Contracts Specialist manages, reviews, negotiates, drafts, and processes simple and complex contracts for the school of medicine (SOM). Coordinates with stakeholders and manages the contract lifecycle process to ensure timely and efficient administration of all contracting activities. Detail oriented and organized. Independently provides advice/guidance to various stakeholders, staff, and affiliates, and works closely with health sciences attorney, as necessary. Leads in resolving contract-related operational issues and maintains ongoing external and internal relationships. Additionally, develops and provides training to other departments when necessary.

The full salary range for the Contracts Specialist is $73,600 - $133,200 annually. However the expected pay scale for this position is up to $118,300. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

This position offers a hybrid schedule with a minimum three days in office with the option of two days remote.

Requirements:
Requirements

Educational Requirements

Bachelor's degree in related area and/or equivalent experience/training.

Required

Juris Doctor degree, paralegal degree/certification, or contracting professional certification

Preferred

Experience Requirements

4 - 7 years of related experience.

Required

Experience working in a healthcare environment.

Preferred

Certification Requirements
CertificationRequirement

Contracting Professional Certifications

Preferred

Special Conditions
Special

Must pass a background check.

Required

Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.

Required

Minimum Requirements

Thorough knowledge and understanding of specific contracting assignments.

Strong written, verbal and interpersonal communications skills; and ability to deal effectively with broad and diverse constituencies ensuring strong customer service orientation and skills.

Strong organizational, presentation and negotiation skills.

Strong listening and political acumen skills.

Preferred Qualifications

Thorough knowledge of internal departmental/unit operating policies, applicable state and federal regulations and general contract terms.

Strong knowledge of the organization, including its infrastructure, goals, mission, rules, policies, guidelines, etc.

Additional Information:
Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details:
Job Description Details

General Information
Job Title
CONTRACT ADM 3 Job Code
007380 Grade
22 Department Head
Maria Aldana Supervisor
Michael Gerakios

Generic Scope
Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.

Custom Scope
Demonstrates professional skills as a seasoned, experienced contract administer to draft and issue complex and varied contracts. Demonstrates good judgment in selecting methods and techniques for obtaining solutions, including identifying potential contractors, conducting the bidding process, drafting contract terms, and ensuring compliance with contract terms through contract completion.

Department Custom Scope
Under the supervision of the Director of Contracts, the Contracts Specialist manages, reviews, negotiates, drafts, and processes simple and complex contracts for the school of medicine (SOM). Coordinates with stakeholders and manages the contract lifecycle process to ensure timely and efficient administration of all contracting activities. Detail oriented and organized. Independently provides advice/guidance to various stakeholders, staff, and affiliates, and works closely with health sciences attorney, as necessary. Leads in resolving contract-related operational issues and maintains ongoing external and internal relationships. Additionally, develops and provides training to other departments when necessary.

Key Responsibilities:
Key Responsibilities DescriptionPercent Time

Prepares and executes complex contract documents.

Drafts, negotiates, and redlines contract language and develops counterproposals. Facilitates the contract lifecycle management process, and oversees the contract lifecycle management systems and processes. Ensure the expedient execution of contracts, amendments, and renewals of contracts. Leads the development of contracting reports and metrics.

35%

Partners with department requesting contract, as well as oversight departments to draft contract language using terms most favorable to organization.

20%

Counsels departments in the execution of agreements and provides appropriate business, policy and legal review.

Works closely with health sciences counsel, as needed and/or required.

10%

Evaluates all information and obtains additional information as required to arrive at sound business decisions.

10%

Selects appropriate contracting method based on departmental needs.

10%

Develops and administers training programs for departments, assesses training and development needs for departments, helps individuals and groups develop skills and knowledge.

10%

Investigates and mediates departmental and or contractor complaints, including coordination between multiple parties.

5%

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Job ID: 484487235

Originally Posted on: 7/9/2025

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