Project Coordinator

Why Work at Shaw?

From the day you are hired, we support you in your career - providing new opportunities and allowing you to focus on the unique skills and value you bring to the company. As a member of the Shaw Team, you will stand out as a world-class construction professional. While we take our work seriously, we promote a fun, safe, supportive, and encouraging work environment. We also encourage work/life balance and community involvement for all of our employees.

At Shaw, we believe diversity is what makes us unique as a company. Each individual we hire brings something different to the buildings and the relationships we build. We strive daily to create an environment where our employees feel supported and welcomed in both our company and the construction industry. We welcome new ideas, skills, passions, cultures, and backgrounds to create an even stronger Shaw culture. Thats why in 2021, The Denver Post named Shaw to the Top Work Place list for the third time. #WeAreShaw means more than just working at Shaw, it represents the diversity, safety culture and community of Shaw.

Job Summary: Support all aspects of Administration and Accounting functions for Operations Personnel including Project Management and Field Operations Departments for Self-Perform Services. Participates in the management of equipment through the initial set up of purchased equipment, collection of requisition forms, and creation of invoices. Provides job-related transaction processing and accounting to the assigned project team(s) and the accounting department. Assists Project Managers with document control of project accounting records including project/budget set up, payment applications / requests from subcontractors, vendors, misc invoices and owner pay applications.

Duties & Responsibilities:

• General Administration:

• Maintain and update Self-Perform job status reports and staff meeting minutes

• Assist with scheduling, coordinate with and participate in department training, meetings and events

• Collect, Update, and Distribute required information for monthly job cost projections for the VP of Self-Perform.

• Set up electronic and hardcopy project files in accordance with an already established and prescribed filing structure.

• With assistance from the Financial Analyst, ensure insurance compliance for subcontractors working on assigned projects.

• Collection and review of subcontractor, vendor / suppliers insurances - Gathering and entering of historical project cost data

• Maintain and order supplies for self perform team

• Organize self perform files

• Assist receptionist with occasional front desk coverage

• Assist other coordinators with general office house keeping

• Assist with collection, sorting, & vetting resumes for labor potential hires.

• Preconstruction Department:

• Assist SPS Estimating Department with Bid / Estimate deadline & milestone calendar management. Updated weekly.

• Coordinate and assist self perform to put together precon proposals

• Project Management & Field Operations Department:

• Prepare, code and interface field purchase orders within best practice guidelines.

• Assist Project Managers with and Facilitate subcontractor pay requests within best practice guidelines.

• Prepare, send, receive and file subcontracts and purchase agreements.

• Assist Project Managers with managing owner contracts, owner and subcontractor change orders process

• Assist Project Manager in preparation of monthly job cost reports.

• Assist Project Team with closeout documents including Warranties and O&M Manuals.

• Assist in the preparation of final records for the project and archive project files.

• Equipment & Logistics Department:

• Assist the Yard Operations Manager with Administration associated with yard, logistics and equipment

• Initial set up of equipment management software, Toolwatch.

• Management & tracking of existing equipment

• Maintain & update a detailed list of tools, equipment, and materials to be used or moved from jobsite to jobsite

• Manage the invoicing and billing process for equipment rented to projects

• Assist in the purchasing process for new equipment including pricing

• On-going input of new equipment into software system

• Accounting Department Coordination:

• Perform certain job setup duties in the accounting software(s) including entering project budgets, configuring integration with owner billings, setting up phase codes and cost types utilizing applicable standard and adding unique codes as needed.

• Receive, review and submit certified payroll reports.

• Process project related invoices within best practice guidelines.

• Process monthly owner pay requests and prepare required backup documentation.

• Prepare, send and process subcontractor final statement of accounts and sales and use tax affidavits.

• Ensure compliance with sales and use tax law in the jurisdiction in which the assigned project operates.

• Accrue sales and use tax liabilities for applicable jobs and assist with sales and use tax audits and closeouts, if applicable.

• Maintain & update a detailed list of laborers, framers, & supervisors and track from job to job for payroll

• Assist with a variety of audits from owners, internal accounting, or external auditors.

Other Duties:

• Perform other duties and take on other responsibilities as required.
• Software: Vista Viewpoint, Microsoft Suite, Procore, Autodesk, AIA Construction software

Education/Experience:

• An equivalent combination of 5 years+ education and experience as a panel designer

Certifications/Required Training:

• Required

• High School Diploma.

• Solid grasp of fundamental accounting principles.

• Preferred

• Associates degree or higher in accounting or business management.

• 3 years of administrative/accounting experience.

• Construction, homebuilding or similar industry experience.

• Notary Public

Skills Required:

• Strong customer service and interpersonal skills combined with the ability to communicate well both verbally and in writing.
• Employees shall display energy and enthusiasm in approaching the job while taking personal responsibility for their performance.
• Performance will adapt to changing work environments, priorities and organizational needs.
• A knowledge and understanding of the general contractor and construction industry.
• A knowledge of construction cost control and basic accounting procedures.
• Strong computer skills and a familiarity with Microsoft office suite programs.

Physical Demands & Work Environment:

Office-based position. Periodic travel to project, equipment/lumber yard and other office locations. Must have full range of motion, lift up to 25 pounds

Compensation:

• Pay Type: Salary (exempt)
• Pay Range: $65,000 to $75,000 annually, based on qualifications and experience.
• Other Compensation: Bonus commensurate with individual performance, company performance, and experience.

Benefits:

• Paid Time Off
• Paid Holidays
• 401(k) Plan with Company Match
• Medical, Dental, and Vision Insurance
• Wellness Program
• Employee Assistance Program
• Health Savings Account (HSA) with Company contribution
• Flexible Spending Account (FSA) Options
• Life and AD&D Insurance (company paid) and Voluntary Life & AD&D Insurance (employee paid)
• Long-term Disability Insurance (company paid)
• Short-term Disability, Critical Illness, Hospital Indemnity, and Accident Insurance (employee paid)