Purchasing Agent

Under the direction of the Finance Director and in compliance with fiscal and personnel policy and practice, the Purchasing Agent negotiates vendor terms, prices, and schedules delivery. The Purchasing Agent is responsible for the City of Manor's RFP's, buy board purchases, equipment leasing and is the grant writer and contact for all departments. Essential Functions: NOTE: Regular attendance is considered an Essential Function for this position. Adhere to all purchasing policies, processes, and procedures. Create bid documents and purchase orders by researching information, placing advertisements, receiving submitted RFP's and RFQs, tabulating and evaluating a vendor's submittals, and processing related information. Responsible for executing the bid opening and tabulating all responses from attending vendors. Purchase or assist in purchasing goods and services for all City of Manor departments. Prepares and develops quick quotes, informal and formal competitive sealed bids, requests for proposals, and requests for statement of qualifications. Reconciles, ensures accuracy, and updates regularly submitted reports as needed. Assists with contract management, ensuring copies and signatures on all contracts are kept and organized. Coordinate and conduct research to identify grant resources, including, but not limited to, federal, state, and the City's funding needs and priorities in all departments within the City of Manor. Coordinate all grant proposal writing services associated with the completion of grant applications on behalf of the City of Manor. Prepare, produce, and submit grant applications to the Grant Advisory Board and City Council. Adhere to all grant policies, processes, and procedures while maintaining the integrity of the City of Manor Personnel Policies and Procedures regarding any personnel, payroll, and associated guidelines.

Qualifications:

Qualification Requirements:

Perform a broad range of complex financial, accounting & administrative responsibilities.

Analyze, interpret, and report research findings, recommend, and take appropriate action.

Typical administrative practices and processes associated with local government offices or functions or possess the ability to acquire and put such knowledge into practice.

General computer operations, specifically familiarity of Microsoft Office software. Office machines, such as a scanner, a computer, a copier, and fax machine; and of office practices and procedures.

Establish and maintain an effective working relationship with all levels of management, City officials, vendors, other employees, and the general public.

Communicate effectively in person, by telephone, and by e-mail with all levels of management, City officials, vendors, other employees, and the general public.

Effectively respond to a stressful or high-pressure environment.

Basic ability to read and requires basic knowledge of grammar and spelling.

Basic mathematical skills, in order to calculate fees, work hours, and sufficient math to complete reports and basic bookkeeping skills.

Able to perform multiple tasks efficiently and apply knowledge of procedures to fulfill essential job duties.

Ability to organize, prioritize, and carry out office work with minimal supervision.

Maintain a professional appearance and attire.

Education/Experience Required:

High School diploma/GED required.

Education requirements include an associate degree or equivalent in purchasing, public, or business administration, or a related field.

Two (2) years of experience in administrative work, preferably in an accounting department or any equivalent combination of education, training, and experience that demonstrates the ability to perform the duties of the position.

Must obtain the Basic Texas Purchaser Course within 6 months of employment

Other Requirements:

Valid Texas Class C Driver s License with satisfactory driving record, as defined by City policy.

Proof of citizenship and/or eligibility to legally work in the United States.

Must submit to and pass a pre-employment drug test

Working Conditions:

The work condition characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is confined mainly to an office setting.

May include flexible hours, including weekends, holidays, and some after-hours work or overtime work in response to emergencies.

Stressful situations are inherent to this position.

Work may occasionally require travel, including overnight stays, involving training and conducting City business.