Project Coordinator

Job Category:

Pay Grade Range:

Disclaimer: The base salary range represents the low and high end of Altus Groups Pay Grade Range for this position in the primary work location. Actual hiring salaries will vary depending on factors including but not limited to work experience, and geographic market data for the role. The Pay Grade Range listed above does not reflect Altus Groups total compensation for employees. Other rewards may include an annual bonus, flexible work arrangements, and region-specific benefits.

Unlock your Altus Experience!

If youre looking to advance your career in data analytics, expertise, and technology for the rapidly growing global CRE market, theres no better place than Altus Group. At Altus, our work is purposeful. Every day, our employees drive impact, innovate, and shape the global commercial real estate (CRE) and PropTech industry.

Our people-centric culture empowers you to deliver in a high trust, high performance culture, surrounded by an inclusive team thats collaborating to modernize our industry. We invest in our people with training and growth opportunities designed to propel you further in your career while providing a flexible and progressive workplace that reflects our values and teams.

Altus Group is currently seeking a candidate in the position of Project Coordinator based out of our Calgary office to join our Development Advisory division. Working with our Project Management team, the Project Coordinator will assist in the provision of project management services by organizing and controlling project activities under the direction of Project Managers & Associate Directors. The Project Coordinator will be responsible for all administrative and technical assistance aspects of the project scope and services.

Key Responsibilities:

• Technical Services: Undertake basic project management services by assisting Project Managers in items that include, but not limited to drafting of project proposals, budgets, cash flows and preliminary schedules and updating programs and contract documentation to track progress and quality of work on project

  • Manage the change management process for all changes during design and construction phases, including, change order tracking, logs, templates and issuance

  • Initiate and seek approvals and documentation to support the change order issuance

  • Coordinate the information from designers, contractors, and clients to ensure timely information exchange

  • Engage in design, management, and construction meetings, including the preparation of detailed meeting minutes

  • Proactively manage project issues on the accounts

  • Maintain excellent communication, coordination and cooperation between all stakeholders including Client, Consultant, Construction, Design, and Client Team

  • Engage in client and project team meetings

  • Engage in client presentations and with external consultant meetings

• Technical Support: Review site reports and draft monthly update reports for clients as part of billable deliverables

  • Generate project management reports to support the Project Manager(s) and the project deliverables

  • Review, coordinate, and track to ensure contract deliverables are achieved

  • Maintain all project documentation, database, logs and records

  • Assemble, maintain, coordinate and follow up on project action items lists

  • Conduct field reviews and site visits to inspect progress (some overnight travel may be required)

• Administrative Support: Supporting management by providing general project administration such as chasing invoices and ensuring that the project filing, and archiving are maintained and up to date as per the Project Management Approach (PMA) standards

  • Maintain best practices templates on Altus Group PMA

  • Demonstrate an understanding of the scope of work related to the project(s)

  • Consult coordination with other services lines and business units as required

  • Manage client relationships to lead to renewal, referrals, and service expansion

Key Requirements:

• Graduate from a Diploma/Degree program in Accounting, Business, Architectural, Project Management, Construction or Civil Technology, Construction Management, Quantity Surveying, Building Science or in a related field

• 1+ years of practical experience in commercial real estate or related field

• General understanding of residential/commercial/civil developments projects throughout the full development lifecycle

• Basic project management skills required with knowledge and understanding of commercial and contractual issues

• Strong interpersonal skills with the ability to interact with executive level internal and external clients

• Organizational and detailed-oriented with the ability to prioritize and manage differing needs of the business

• Demonstrates proficiency in the use and application of all project management technology as required for assigned projects

• Proven proficiency with Microsoft Office, specifically Excel and Word

• Understanding of the construction industry; development, contracting & consultant services

• Construction accounting experience or previous real estate support roles for brokers or project managers is an asset

• Basic understanding of standard forms of contracts for construction and real estate industry

What Altus Group offers:

• Rewarding performance: We are pleased to be able to provide employees competitive compensation, incentive and bonus plans, and a total rewards package that prioritizes their mental, physical and overall financial health.
• Growth and development: As a destination for top industry talent, were investing in you to meet the evolving needs of our clients and deliver on your professional goals. Our Altus Intelligence Academy offers over 150,000 hours of learning materials catering to diverse stages of an employees career journey.
• Flexible work model: Were modernizing our employee programs to reflect the new world of work. Our Activity-Based Work model provides you with flexibility to align your work location to the work being performed - office for connecting and collaborating, and remote for focused work.

Altus Group is committed to fostering an inclusive work environment where all clients and employees feel welcomed, accepted and valued. We provide an atmosphere free from barriers to promote diversity, equity, and inclusion, and encourage equal opportunities for all employees. Were seeking candidates with diverse experiences and provide accessible candidate experiences throughout the selection process. If you need accommodation, please contact us at accessibility@altusgroup.com or +....

We appreciate all applicants who take the time to apply to Altus Group. Please note that only those who are selected to move forward in the process will be contacted. Thank you.