Sr. Executive Assistant to CFO and CCO

Position Title: Sr. Executive Assistant
Location: On-Site | San Diego, CA
Compensation: $53.84 - $67.30
Employment Type: Full-time

Position Summary:

An innovative biopharmaceutical company committed to improving the lives of patients with endocrine disorders is seeking a polished and highly experienced Senior Executive Assistant to support both the Chief Financial Officer and Chief Corporate Affairs Officer. This role is ideal for a seasoned administrative professional who thrives in a fast-paced, high-growth environment and is comfortable managing sensitive information, complex logistics, and strategic support functions at the executive level.

Key Responsibilities:

• Provide proactive executive support for two C-suite leaders, including calendar management, travel coordination, and meeting preparation

• Coordinate cross-departmental activities including budgets, contracts, and goal tracking for Finance and Corporate Affairs teams

• Serve as a liaison with internal teams and external stakeholders, exercising sound judgment with confidential and time-sensitive matters

• Prepare, format, and edit presentation materials for investor meetings, internal briefings, and strategic planning sessions

• Partner with other executive assistants and departments to streamline administrative processes and implement best practices

• Manage contracts, accounts payable, expense reporting, and reconciliations using internal systems

• Support the Investor Relations team in organizing meetings and logistics

• Contribute to company events, board meetings, and department-wide planning sessions

• Assist with document creation, SOPs, and internal administrative communications

Qualifications:

• 8+ years of administrative support experience, with 3+ years supporting C-level executives

• Bachelors or Masters degree strongly preferred; life sciences or biotech industry experience is a plus

• Demonstrated ability to manage complex international and domestic travel, budgeting, and calendar coordination

• Exceptional written and verbal communication skills, with a professional and adaptable demeanor

• Proficiency in Microsoft Office Suite, PowerPoint, and internal platforms for contracts and expenses

• Experience in investor relations support highly desirable

• Proven track record of discretion and reliability in managing confidential information

• Ability to anticipate needs, manage competing priorities, and stay organized in a dynamic, team-oriented setting

Salary & Benefits:

• Hourly pay: $53.84 $67.30

• Stock options and Employee Stock Purchase Plan (ESPP)

• 401(k) with company match

• Top-tier medical, dental, and vision insurance

• Basic life insurance

• 20 days PTO, 10 paid holidays, and a winter company shutdown