Contracts Coordinator
- MacDonald-Miller Facility Solutions, LLC
- Seattle, Washington
- Full Time
Contracts Coordinator MacDonald-Miller Facility Solutions, LLC - Seattle, WA
We enjoy a well-respected history of exceeding our customers' expectations andexecuting with distinction. Our clients trust their toughest projects with our integrated teams, including:
New construction -Engineering, fabrication and installation of mechanical systems for new projectsfollowing leanconstructionpractices
Special projects-Retrofits and mechanical repairsfor existing buildings for new efficiencies
Service - scheduledpreventativemaintenance ensuring tenantcomfort,and 24/7 emergency response
Building performance-Controlsystems, fault detection,energy services and remote monitoring
Performance Contracting -- Sustainable Solutions: Acting as the Prime Contractor, we deliver design-build energy-efficient solutions in the built environment for private and public sector clients
People love to work at MacDonald-Miller, and it's because we all share the same Core Culture Values:
Collaboration - Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision.
Dedication- We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.
Safety- Everyone deserves a safe workplace. Safety is more than hardhats and boots, it's an attitude and the environment we create. Every day, everyone goes home to their families.
Community - We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.
Innovation- We are committed to continuous, creative problem solving. Innovation is how we stay an industry leader. We always strive to challenge and better ourselves.
Fun!- Take the work seriously, but never take ourselves too seriously. It's possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both.
Contracts Coordinator: This is where you come in.
We're looking for a Contracts Coordinator to support our Contracts and Legal departments. In this role, you'll help process and manage contracts, reduce risk, ensure compliance, and contribute to MacMiller's continued success and growth.
In return for driving results and delivering value, you'll gain increased ownership, professional growth opportunities, and the freedom to make a lasting impact.
Top deliverables in the first year to be a hero:
Contract Management - Reviewing, processing, and managing contracts with various stakeholders while ensuring compliance with company standards.
Document Collection & Management - Overseeing the lifecycle of critical documents, including regulatory filings, to ensure proper handling and preservation.
Risk & Compliance Support - Assisting with the management of liens, bonds, insurance, and regulatory requirements while ensuring adherence to contractual obligations.
Administrative & Organizational Support - Providing general support to the Legal and Contracts Departments, maintaining SharePoint resources, tracking expenses, and assisting with internal documentation and communication.
Your Background: What kind of person will thrive in this role?
You should have...
Required Qualifications:
3+ years of experience in contract management, legal operations, or a related administrative field
Experience coordinating and tracking documents, deadlines, and records
Familiarity with insurance, licensing, or regulatory documentation
Excellent written and verbal communication skills
Proficiency in Microsoft Office and document management platforms
Preferred Qualifications:
Experience supporting a Legal or Contracts Department
Knowledge of the construction or building services industry
Familiarity with lien and bond processes
Experience working cross-functionally with multiple departments
And everyone you work with should describe you as...
Diligent and Engaged - You take initiative and stay actively involved in every task.
Organized and Thorough - You manage details meticulously and keep things running smoothly.
Analytical and Creative - You approach challenges with a strategic mindset and innovative solutions.
Proactive and Collaborative - You anticipate needs, take action, and work seamlessly with others.
And you should be motivated by...
An amazing, fun, and collaborative team that rallies around one another to be better every day.
Empowering yourself to learn how to do something. If you need a ton of handholding or a micro-manager boss, this is not the place for you.
Working in a lean, results-oriented environment, where you'll be expected to do more, take on more, and achieve more every year.
Having fun in an environment high on transparency, open to innovative new approaches with a supportive family feel.
Compensation: $70,000 to $80,000 Annually
MacDonald-Miller Facility Solutions presently provides employee coverage for:
Medical, dental, vision for employees(coverage available for dependents for shared premium).
401k retirement plan including Company matching.
Vacation and Sick Compensation (PTO), and Holiday Pay!
Disability income protection including short term and long-term disability.
Employee and dependent life insurance.
Wellness Program.
Employee Assistance Program.
Where you will work
Our Seattle HQ office (17930 International Blvd, SeaTac, WA 98188) has easy access to the SeaTac International Airport, ample secured parking, and newly renovated office facilities - not to mention great views! Neighborhood amenities include an onsite deli, restaurants, and convenient freeway/airport access.
Interested in learning more?
If you're ready for an adventureand are interested in being considered for this role, click apply to start the conversation! Or if you know someone who currently works at MacDonald-Miller, reach out to them to get introduced to the team!
MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
MacDonald-Miller is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job Summary
Posted: 7/24/2025 - Expires: 10/22/2025
Job ID: 292107347
Apply Now I have already applied Save Job Print Email ShareWe enjoy a well-respected history of exceeding our customers' expectations andexecuting with distinction. Our clients trust their toughest projects with our integrated teams, including:
New construction -Engineering, fabrication and installation of mechanical systems for new projectsfollowing leanconstructionpractices
Special projects-Retrofits and mechanical repairsfor existing buildings for new efficiencies
Service - scheduledpreventativemaintenance ensuring tenantcomfort,and 24/7 emergency response
Building performance-Controlsystems, fault detection,energy services and remote monitoring
Performance Contracting -- Sustainable Solutions: Acting as the Prime Contractor, we deliver design-build energy-efficient solutions in the built environment for private and public sector clients
People love to work at MacDonald-Miller, and it's because we all share the same Core Culture Values:
Collaboration - Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision.
Dedication- We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.
Safety- Everyone deserves a safe workplace. Safety is more than hardhats and boots, it's an attitude and the environment we create. Every day, everyone goes home to their families.
Community - We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.
Innovation- We are committed to continuous, creative problem solving. Innovation is how we stay an industry leader. We always strive to challenge and better ourselves.
Fun!- Take the work seriously, but never take ourselves too seriously. It's possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both.
Contracts Coordinator: This is where you come in.
We're looking for a Contracts Coordinator to support our Contracts and Legal departments. In this role, you'll help process and manage contracts, reduce risk, ensure compliance, and contribute to MacMiller's continued success and growth.
In return for driving results and delivering value, you'll gain increased ownership, professional growth opportunities, and the freedom to make a lasting impact.
Top deliverables in the first year to be a hero:
Contract Management - Reviewing, processing, and managing contracts with various stakeholders while ensuring compliance with company standards.
Document Collection & Management - Overseeing the lifecycle of critical documents, including regulatory filings, to ensure proper handling and preservation.
Risk & Compliance Support - Assisting with the management of liens, bonds, insurance, and regulatory requirements while ensuring adherence to contractual obligations.
Administrative & Organizational Support - Providing general support to the Legal and Contracts Departments, maintaining SharePoint resources, tracking expenses, and assisting with internal documentation and communication.
Your Background: What kind of person will thrive in this role?
You should have...
Required Qualifications:
3+ years of experience in contract management, legal operations, or a related administrative field
Experience coordinating and tracking documents, deadlines, and records
Familiarity with insurance, licensing, or regulatory documentation
Excellent written and verbal communication skills
Proficiency in Microsoft Office and document management platforms
Preferred Qualifications:
Experience supporting a Legal or Contracts Department
Knowledge of the construction or building services industry
Familiarity with lien and bond processes
Experience working cross-functionally with multiple departments
And everyone you work with should describe you as...
Diligent and Engaged - You take initiative and stay actively involved in every task.
Organized and Thorough - You manage details meticulously and keep things running smoothly.
Analytical and Creative - You approach challenges with a strategic mindset and innovative solutions.
Proactive and Collaborative - You anticipate needs, take action, and work seamlessly with others.
And you should be motivated by...
An amazing, fun, and collaborative team that rallies around one another to be better every day.
Empowering yourself to learn how to do something. If you need a ton of handholding or a micro-manager boss, this is not the place for you.
Working in a lean, results-oriented environment, where you'll be expected to do more, take on more, and achieve more every year.
Having fun in an environment high on transparency, open to innovative new approaches with a supportive family feel.
Compensation: $70,000 to $80,000 Annually
MacDonald-Miller Facility Solutions presently provides employee coverage for:
Medical, dental, vision for employees(coverage available for dependents for shared premium).
401k retirement plan including Company matching.
Vacation and Sick Compensation (PTO), and Holiday Pay!
Disability income protection including short term and long-term disability.
Employee and dependent life insurance.
Wellness Program.
Employee Assistance Program.
Where you will work
Our Seattle HQ office (17930 International Blvd, SeaTac, WA 98188) has easy access to the SeaTac International Airport, ample secured parking, and newly renovated office facilities - not to mention great views! Neighborhood amenities include an onsite deli, restaurants, and convenient freeway/airport access.
Interested in learning more?
If you're ready for an adventureand are interested in being considered for this role, click apply to start the conversation! Or if you know someone who currently works at MacDonald-Miller, reach out to them to get introduced to the team!
MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
MacDonald-Miller is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job Summary
Veteran Preference
Company Details Company MacDonald-Miller Facility Solutions, LLC Industry Plumbing, Heating, and Air-Conditioning Contractors Job Information Location Seattle, WA Website Job Type Full Time Employee Experience 2+ to 5 Years Job Position 1 Position(s) Open Duration Over 150 Days Additional Information Federal Contractor Yes Affirmative Action Plan No View More Jobs All MacDonald-Miller Facility Solutions, LLC jobs View similar jobs All Seattle, WA jobs
Job ID: 486856317
Originally Posted on: 7/25/2025
Want to find more Construction opportunities?
Check out the 171,342 verified Construction jobs on iHireConstruction
Similar Jobs
Sign Up for Job Alerts
