Project Administrator (Design Assistant)

Job Background & Summary

We at Actalent Services are a fast-growing engineering consulting group which expanded to Canada in 2014. A significant part of that growth has come out of our Western Canadian Operations focused on Infrastructure and Utilities projects. To support this growth, we have opened a full-time position for a Project Administrator (Design Assistant) to join our team on a full-time basis. The selected individual will be a part of our Utilities Division based out of New Westminster, BC.

This role provides administrative support to the design team and performs the clerical aspects of design to advance project objectives. Although this is an administrative role, it will be involved in areas of light technical work and training will be provided to the selected hire for this role. Therefore, it requires someone with ability to grasp basic technical concepts, excellent skills in Microsoft Word and Excel and are results driven and analytical thinkers.

The selected individual will join our rapidly growing team delivering projects to a variety of utility clients with a focus on electrical utility infrastructure. We are looking for people that take ownership, are career motivated, well organized and detail oriented with a proven ability to meet deadlines.

Successfully passing Drug & Alcohol Screening is a requirement for this role.

This role will be under our Hybrid Model, 3 days in office, 2 from home. There is also an option to work 5 days from the office.

Job Requirements

• Degree or Diploma, with preference to Business, Engineering, Architecture or other Science specialization
• Must have excellent Microsoft Word, Excel skills
• Excellent oral and written communication skills

Considered an asset

• Administration experience in a professional environment
• Any experience with CAD or GIS programs
• Experience with SAP
• Experience in the utility sector
• Experience in an engineering consulting environment

Job Responsibilities

• Coordinate work with clients, First Nations, Municipalities, Environmental, Archaeology/Heritage, Properties groups, and telecom companies
• Assist communications with clients and other entities with the support of the design team; this may require familiarity with clients systems; examples include: Submit information to Municipalities/MoTI for approval, Submit design to clients for approval and notify design team of the review results, Submit design packages using clients systems
• Compile and submit work order packages per client specifications
• Seek out and determine procedures for submitting document to various stakeholders
• Assist with coordination of the project team; when required, work with Project Lead/Manager to communicate project information to the execution team
• Initiate BC One and Dig Shaw calls to support collection of design information and file responses received.
• Following the design leads instructions, organize design requirements including design drawings, photos, specifications, permits, BC One call etc. This may include compiling client requirements, annotate documents using Bluebeam or other suitable tools, and provide information to Designers.
• Prepare job planning files, including all related documents needed for design or field visits.
• Assist in creation and maintenance of project documents which may include letters, memos, reports, proposals, and spreadsheet
• Perform data entry to support project delivery; this may require familiarity with clients systems.
• Organize and maintain project information which could include RFI's, site instructions and field review reports/memos following appropriate filing structures
• Support Project Manager by collecting design package status information either from the design team or client review team
• Support project document control needs
• Provide advice to management or project team by researching, developing, presenting options, and taking appropriate action to solve basic technical issues and more complex administrative issues
• Work with various client specific software and interfaces to extract or submit information
• Support other admin activities required by the project and office management team

Pay and Benefits

The pay range for this position is $55000.00 - $55000.00/yr.

Workplace Type

This is a hybrid position in New Westminster,BC. A propos d'Actalent:

Actalent est un chef de file mondial des services dingenierie et de sciences et des solutions de talents. Nous aidons les entreprises visionnaires a faire progresser leurs initiatives en matiere dingenierie et de science en leur donnant acces a des experts specialises qui favorisent la mise a lechelle, linnovation et la mise en marche rapide. Avec un reseau de pres de 30000consultants et plus de 4500clients aux Etats-Unis, au Canada, en Asie et en Europe, Actalent est au service dun grand nombre dentreprises du classement Fortune 500.

Actalent est un employeur souscrivant au principe de legalite des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lage, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentite sexuelle, des renseignements genetiques ou de toute autre caracteristique protegee par la loi.

Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue a cause dun handicap, veuillez envoyer un courriel a ... pour connaitre dautres options daccommodement.

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ... for other accommodation options.