Contract Specialist - Procurement

Job Type: Classified

Job Classification: 5639 - Contract Specialist

Salary Grade: 9

Pay Range

Hiring Range: $49,108 - $58,926 Annually

Pay Range: $49,108 - $68,744 Annually

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

• Pay Range is the entire compensation range for the position.

This Contract Specialist position plays a key role in supporting the procurement and purchasing functions within the Countys Materials and Services Division. This position works closely with Procurement Officers and County departments to draft contract amendments, analyze bids, assist vendors, maintain documentation, and ensure compliance with procurement policies and procedures.

The ideal candidates will possess strong communication and analytical skills, a commitment to ethical public service, and the ability to balance technical accuracy with excellent customer service. This is a professional opportunity to contribute to responsible public spending while growing within an award-winning Procurement Department.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor.

• Assists in the preparation and issuance of requests for proposals (RFPs), invitations to bid (ITBs), and requests for quotes (RFQs) for public service contracts and agreements;

• Reviews and evaluates bids, proposals, and quotes received in response to solicitations, ensuring compliance with procurement requirements and specifications;

• Collaborates with internal departments and stakeholders to gather requirements, develops scope of work documents, and defines contract terms and conditions;

• Coordinates contract negotiations and revisions with vendors, legal counsel, and other parties, ensuring alignment with program objectives and regulatory requirements;

• Prepares and maintains accurate documentation of contract files, including contracts, amendments, change orders, and correspondence;

• Monitors contract performance, timelines, deliverables, and expenditures to ensure compliance with contractual obligations and budgetary constraints;

• Facilitates communication and collaboration between internal departments, external vendors, and stakeholders involved in contract implementation;

• Assists in resolving issues and disputes related to contract interpretation, scope changes, and performance discrepancies;

• Generates reports and dashboards summarizing contract status, performance metrics, and key milestones for management review;

• Provides administrative support for contract-related activities, such as invoice processing, payment tracking, and budget reconciliation.

Minimum Qualifications:

Associates degree from an accredited college or university in public or business administration, finance, supply chain management, or a closely-related field as determined by the department head at the time of recruitment AND one year of experience administering, developing, evaluating, and/or writing contracts.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

One year with Pima County in an Administrative Specialist, Contracts and Grants Coordinator-Courts, or closely-related position as determined by the department head at the time of recruitment.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications : (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

• Minimum two (2) years of experience in contract administration, procurement, or public-sector purchasing.

• Minimum two (2) years of experience generating reports and analyzing data.

• Minimum one (1) year of experience in Microsoft Office Suite, particularly Word and Excel.

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information:

Licenses and Certificates : Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to maintain the required licensure shall be grounds for termination.

Special Notice Items : The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements : Physical and sensory abilities will be determined by position.

Working Conditions: Working conditions will be determined by the position.

EEO Information : Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.