Bid & Contract Analyst

This job performs professional level procurement tasks associated with managing the competitive solicitation process for complex and often high-profile formal solicitations. Creates and processes a wide variety of formal solicitations. Reviews, drafts, and negotiates contracts with vendors and staff. This position includes oversight of the evaluation bid and proposal process, coordination of contract negotiations and the award process. The position includes opportunities to work with department subject matter experts to solve supply chain challenges.

Anticipated starting salary may be up to mid-point depending on candidates experience and internal equity. The midpoint salary is $85,654.40 annually.

Education and Experience

• Bachelors Degree in Supply Chain Management, Purchasing, Public or Business Administration or related field from an accredited educational institution.
• Three years' experience in dealing with bid specifications, statements of work, requests for proposals and solicitations, contract formation and/or administration.
• Any equivalent combination of education and/or job-related experience that meets the minimum qualifications may be substituted.

Licensing, Certifications and Other Requirements

• Every person employed by the City of Scottsdale shall reside in the State of Arizona during his or her active employment by the City, regardless of whether the employee is approved to remote work.

Other pertinent licenses and/or certifications may be required of some positions depending on department/service assignment.

• Prepares and/or reviews request for proposals and any resulting contracts with internal customer input to assure compliance with public procurement regulations.
• Reviews bid specifications and statements of work for compliance with public procurement regulations.
• Strategically develops evaluation criteria, negotiation efforts and awards for best business value.
• Reviews bid and contract selection evaluations and provides consulting services to evaluating teams.
• Approves and processes change orders and/or modifications.
• Consults with staff, vendors, and contractors to answer questions and resolves any contract challenges.
• Conducts bid/proposal openings and pre-bid conferences on job-sites located throughout Scottsdale.
• Prepares and completes file documentation in support of the contract award.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position or that an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• Work is performed in a City office environment and may have ability to remote work.
• Lift and carry plans, reference books, bid and contract files and proposal responses weighing up to 30 pounds.
• Operate a variety of standard office equipment including a computer, telephone, copy and fax machine requiring continuous and repetitive arm, hand and eye movement.
• Travel to/from meetings and various locations.

Benefits Highlights: The City of Scottsdale offers a comprehensive benefits package including:

• 12 Paid Holidays, which includes 1 Floating Holiday
• Vacation Accrual; starts at 10.3 hours/month
• Sick Leave Accrual; 8 hours/month
• Medical (which includes behavioral health coverage), Dental and Vision Benefits
• City Paid Basic Life Insurance (equal to one times employee annual salary); option of Supplemental Life Insurance
• Tuition Reimbursement; $2,500/year
• Participation in the Arizona State Retirement System (ASRS) Defined benefit plan with mandatory employer and employee contributions currently at 12% which includes a Long-Term Disability benefit
• Supplemental Retirement Plans through Nationwide
• Pet Insurance
• Bilingual pay compensation

Please visit the Benefits Information page for more information.
Selection Process: The application and supplemental questions are an integral part of the selection process and must be completed in full in order for you to be considered as a candidate. Please complete each section and answer all questions as thoroughly as possible. DO NOT state See Resume in lieu of answering. Unanswered questions, incomplete responses, omissions, or partial information may result in disqualification from the selection process. Applicants whose education, training and experience most closely meet the needs of the position may be invited to participate in a selection process that may include a panel interview. Successful candidates will receive a post-offer, pre-employment background screening that may include:

• Fingerprinting search of the national FBI Database
• Criminal Background screening

The City of Scottsdale reserves the right to change this process at any time, potentially without advance notice.

EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.

When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation. Persons with a disability may request a reasonable accommodation by contacting HR Receptionist at .... Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation. For TTY users, the Arizona Relay Service (...) may contact HR Receptionist at ....

This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.