Project Manager, Global Medical Affairs Strategy and Execution

Job Title: Project Manager, Global Medical Affairs Strategy and Execution
Location: Raritan, NJ
Contractor Work Model: Hybrid - Raritan, NJ

Leading Pharmaceutical Company located in NJ is hiring a Medical Affairs Project Manager w/ 3+ years industry experience. If you want to be a part of this groundbreaking work, please apply!

The Project Manager will play a key role in supporting the operational and compliance needs of the Global Medical Affairs team. This individual will be responsible for coordinating cross-functional logistics for advisory boards, publications, congress planning, contracting, and compliance submissions. The ideal candidate will be highly organized, detail-oriented, and skilled at managing multiple stakeholders and complex processes.

Key Responsibilities:

• Manage logistics and execution for Advisory Board and Publication Meetings

• Support congress planning and education efforts by coordinating with agencies, GMAD, GMAL, and internal stakeholders

• Coordinate agendas, slide decks, and meeting minutes for GMAT and internal team meetings

• Participate in and lead weekly/bi-weekly meetings with external vendors/agencies for planning and logistics

• Track and manage advisor contract redlines and communicate changes with the contracting team

• Submit and manage Totality submissions (approx. 2050 annually) for all Neuroscience global medical affairs projects, including publications, advisory boards, and sponsorships

• Ensure all submissions are compliant with internal policies and reviewed by the Health Care Compliance Officer

• Initiate and track contract execution, including eMP requests, PO increases, and Work Order amendments

• Serve as liaison with the contracting team from Totality approval to contract execution, providing support and troubleshooting as needed

• Maintain and update SKIM and SharePoint sites relevant to medical affairs

• Manage email distribution lists for internal communications

• Obtain quarterly publication metrics from external agencies and input data into Oncology publication metric systems

• Administer the ReCAP Global Review Committee site and submissions

• Maintain budget and finance trackers

• Cross-reference and track eMP, Totality, contract, and PO numbers

• Follow up on outstanding contract and PO requests to ensure timely processing and compliance

Qualifications:

• Bachelors degree or equivalent work experience required

• 3+ years of experience in medical affairs, clinical operations, or project coordination within a pharmaceutical or biotech environment

• Familiarity with systems such as Totality, eMP, SharePoint, and SKIM

• Strong organizational, communication, and stakeholder management skills

• Experience working with contracts, compliance reviews, and publication processes

• Ability to manage multiple projects and deadlines with a high degree of accuracy

System One, and its subsidiaries including Joule, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.