Grant and Contract Administrator I, Engineering Administration

Grant and Contract Administrator I, Engineering Administration Posting Number req23613 Department Engineering Administration Department Website Link Location Main Campus Address Tucson, AZ USA Position Highlights The College of Engineerings Research Administration Services (ERAS) team is seeking a dedicated Grant and Contract Administrator to join our collaborative and service-oriented team. This position will support College of Engineering faculty in developing and submitting proposals to a variety of external sponsors, including foundations, industry, nonprofit organizations, and federal agencies. The role requires strong problem-solving skills, critical thinking, and the ability to work independently while taking the initiative to navigate complex sponsor requirements. Responsibilities include interpreting funding announcements, developing proposal budgets and documents, negotiating award terms with external agencies, and coordinating internal review and signature processes.

This position requires good judgment and the ability to navigate routine and occasionally complex situations, drawing on prior experience while adapting to the specific needs of each submission. A practical, solutions-focused mindset is important to help identify and address common challenges.

This position will allow applicants to choose between a full-time on campus location or hybrid work schedule that may include weekly campus and flex space options. In-person meetings may be requested by faculty and in-person attendance will be expected at regularly scheduled staff meetings.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities

• Provide leadership for pre-award research administration services, including developing proposal budgets for at least one academic department within the College of Engineering.
• Provide pre-award support for internal University of Arizona funding opportunities, including reviewing guidelines, and assisting faculty with budget preparation and submission requirements.
• Prepare proposals, routing compliant submissions through Kuali Research, and ensure timely submission to sponsors.
• Interpret complex policies and communicate them in a clear, accessible way to faculty and staff.
• Monitor and support compliance with university research policies, including conflict of interest, export control, and federal reporting requirements related to foreign collaborations.
• Contribute to the development of tools and processes to track faculty research involvement to ensure accurate documentation of all current and pending commitments.
• Review award documents and non-funded agreements, including confidentiality and material transfer agreements.
• Prepare and submit required documentation, such as contract cover pages, export control checklists, and conflict of interest forms, to Sponsored Project Services (SPS) to initiate institutional review and obtain necessary signatures.
• Manage specialized sponsored program submissions, such as proposals for Salt River Project funding, transportation-related research, and other high-impact funding programs.
• Communicate compliance-related concerns to academic units when awards are accepted and transitioned to departmental post-award administration.
• Consult with academic units on post-award questions related to budgets prepared for proposal submissions and answer related questions about terms and conditions of awards.

Knowledge, Skills, and Abilities

• Excellent written and verbal communication skills and significant attention to detail.
• Proactive, solutions-oriented mindset with strong critical thinking skills.
• Skilled in organizing complex projects, meeting deadlines, and prioritizing tasks in fast-paced environments.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and Adobe Acrobat.
• Knowledge with preparing detailed budgets in Excel and completing federal budget forms, such as the R&R and SF-424A Budget Forms and the DOE EERE Budget Form.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level work experience required.
• Minimum of 1 year of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications

Experience in Kuali Research and UAccess systems.

Minimum of 1 year of grant management experience (pre-award and/or post-award).

FLSA Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.00 Work Calendar Fiscal Job Category Research Benefits Eligible Yes - Full Benefits Rate of Pay $53,039 - $66,299 Compensation Type salary at 1.0 full-time equivalency (FTE) Grade 7 Compensation Guidance The Rate of Pay Field represents the University of Arizonas good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidates work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator . Career Stream and Level PC1 Job Family Grant & Contract Admin Job Function Research Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date Expected End Date Contact Information for Candidates Wendy Turner | ... Open Date 8/8/2025 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the Universitys campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at ....