Front Desk Administrator (Construction)

Are you someone who enjoys being the first friendly face people see when they walk through the door? Do you like keeping things organized and running smoothly while supporting a busy team? We’re looking for a Front Desk Administrator/Receptionist to join a well-established construction company in Orange Park, FL. This is a direct hire opportunity where you’ll play a key role in welcoming guests, supporting the Estimating team, and making sure the office feels professional, efficient, and well cared for. Compensation & Benefits: Paid Time Off (PTO): Please note that there is no PTO plan during the first year. Time off is permitted, but unpaid.

• Holidays: Paid holidays provided
• Insurance: Short- and Long-Term Disability insurance 100% company-paid
• Medical insurance: 85% of employee premium covered (dependents covered at 15%; spousal coverage not offered at this time)
• Dental, Vision, and Life insurance available at group rates
• Retirement: 401(k) with company match up to 3.5% (eligibility after 90 days)
• Elective Benefits: Begin the 1st of the month following 60 days of employment
• Discretionary Bonus: Eligible based on company performance (not guaranteed)

salary: $41,600 - $47,500 per year
shift: First
work hours: 7:30 AM - 4:30 PM
education: High School

Responsibilities

• Front Desk Management: Greet and welcome visitors, clients, and staff in a professional manner; answer and direct all incoming calls.
• Security & Visitor Logs: Manage visitor sign-ins, issue badges, and maintain office security protocols.
• Administrative Support to Estimating Team:
  • Monitor and manage the Estimating department’s shared email inbox.
  • Review bid invitations and flag key requirements and deadlines.
  • Assist in preparing bid packages: compile estimates, scope letters, subcontractor lists, and other required forms.
  • Organize project documentation including blueprints, specifications, addendums, and subcontractor quotes.
  • Track bid calendars and deadlines, ensuring the team is aware of upcoming submissions.
  • Enter subcontractor and vendor pricing into estimating software for comparison and final proposal preparation.
  • Assist with prequalification paperwork and maintain updated vendor/subcontractor information.
  • Take notes during estimating and pre-construction meetings, distribute action items, and follow up on outstanding tasks.
• Office Coordination: Maintain office supplies, place orders as needed, and serve as the contact for maintenance or vendors.
• Data Entry: Input pricing from quotes and cost data into company systems.
• Office Presentation: Ensure reception and common areas are clean, tidy, and welcoming.
• General Support: Field inquiries and direct questions to the appropriate team or department.

Skills

Front Desk Coordination

Secretary - Admin Assist

Office Support

Mail Distribution

Office Supply

Phones

Data Entry

Bid Packages

MS Office (3 years of experience is required)

Excel (3 years of experience is required)

Administrative Duties (3 years of experience is required)

Project Management

Email

MS Outlook (3 years of experience is required)

Qualifications

Years of experience: 3 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact ....

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.