Project Coordinator

Summary/Objective:
The primary responsibility of this position is to provide a wide range of administrative support and coordination to Project Managers. Supports the Project Managers and executes the project specific administrative work required to set-up, plan, perform and close-out projects. Performs a variety of administrative functions including typing, record-keeping, information collection and reporting, scheduling functions and handles information of a confidential nature.

Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Assists Project Managers in the coordination of information and documentation tasks relevant to the success of the project.
• Gather, organize, file and distribute project paperwork, information, and communications for Project Managers.
• Draft, compose, and send correspondence, letters, memos, and meeting minutes.
• Prepare, organize, update and distribute various logs, records, forms, lists, spreadsheets, job plans and other paper and electronic construction related documents and information for each project.
• Assists Project Manager with project schedules, logistics, and communications with owners, subcontractors and suppliers.
• Review proposals and create comparisons for Project Manager approval.
• Obtain estimates from vendors and write POs – Commitments
• Compose, submit and monitor the process of timely RFI submittal, distribution and response with design team, project team and subcontractors.
• Create a list of the required submittals and closeout documents on a project per the specifications.
• Prepare and monitor the process for approved and rejected submittals required on each project.
• Ability to complete tasks utilizing a variety of project management software platforms.
• Update and distribute project construction plans.
• Assist in obtaining any required permits.
• Assists with the execution of project close-out requirements.
• As requested, assist project manager in coordinating and obtaining LEED related data, information, and documents. Utilize USGBC’s LEED tool to compile and complete on-line submissions.
• As requested, assist in the preparation of Waste Management and Construction Indoor Air-Quality Management plans.
• As requested, participate in audits and construction project planning meetings.

Required Education and Experience:

• Associate Degree in Construction Management, Business Management or related field. Bachelor Degree preferred. Or, an equivalent combination of education, training and work experience.
• 2-3 years work experience in a professional business administration role.
• 2-3 years work experience in the construction industry would be a plus.

Essential Job Knowledge, Skills and Abilities:

• General knowledge of construction and project management processes and procedures.
• Knowledge of record keeping, report preparation, filing methods and records management techniques.