Project Coordinator, Facilities and Corporate Services - Part Time - Markham Stouffville Hospital

Please Note: If you are a current Oak Valley Health employee, apply to this job via the internal Workday application.

Land acknowledgement:

Oak Valley Health honours the traditional territory of the closest Indigenous communities, the Chippewas (chi-puh-waas) of Georgina Island and the Mississaugas of Scugog Island. The Haudenosaunee (Ho-de-no-shau-nee) and Anishinaabe (Ah-nishin-ah-beh) have lived, worked and existed on this land from time immemorial. This land is covered by Treaty 13 signed with the Mississaugas of the Credit, and the Williams Treaty signed with many Mississauga and Chippewa bands. We acknowledge that Indigenous Peoples were not asked to share their territory with settler populations and that we are all here as uninvited guests. We acknowledge and thank all generations of Indigenous Peoples across Turtle Island for their commitment, contributions, and protection of the land and its resources.

Who you are:

• You encompass Oak Valley Healths core values and live the words of respect, trust, commitment, compassion and courage

• You are a patient and/or client centered individual who performs at an exemplary standard

• You are a team player with excellent communication, critical thinking and prioritization skills

Closing Date: June 12th, 2025

What we are looking for:

The Project Coordinator is an integral part of the Facilities and Corporate Services department. The department is located at the Markham site but provides support to all sites of the corporation. Reporting to the Senior Director ,Facilities and Corporate Services, Switchboard the Project Coordinator will support the team by managing small facility improvement, retail strategy projects, furniture, equipment procurement and space planning projects and assist the Department managers on larger projects ensuring that projects are completed on time, within scope, and aligned with organizational goals.

You will also be responsible for:

• Coordinating and implementing small to medium Facilities projects as assigned, including consultation with user groups. Projects including but not limited to; renovations, furniture & equipment, signage & wayfinding, etc.
• Supporting managers on:
• Preparation of tender and contract documents
• Support contract administration
• Sourcing quotes for small facility improvement projects, equipment, furniture
• Some administrative functions, such as compiling and filing project documents prepare presentations, budget tracking, and preparation of tender and contract documents
• Communicating project updates, and recommendations to project sponsors, managers and key stakeholders.
• Creating and maintaining capital planning inventories (e.g. space inventory, as-built facility floor plans etc.).
• Supporting scheduling and coordination of meetings with team members, user groups, consultants and external stakeholders.
• Participating in the review, analysis and evaluation of project documentations and provide recommendations on contract awards.
• Assisting in the development of policies and procedures pertaining to Facilities
• Working with user groups and other departments within the hospital (e.g. finance, decision support, public relations, facilities, IPAC etc.) to deliver capital projects.
• Assisting with the identification , planning and execution of space relocations. Such as bed mapping , office space , clinical moves
• Ensuring that all contractors have appropriate documentation and approval to undertake work.
• Maintaining effective working relationships with all stakeholders, contractors, consultants etc.
• Ensuring that project procurement activities are conducted in accordance with the Health Systems existing and current policies, including the Broader Public Sector Procurement Directive (BPS).
• Assuming any other duties and responsibilities as assigned.
• Occasional travel for external meetings in the Greater Toronto Area and to OVHs other sites (Uxbridge Hospital).

What you bring to the role:

• Degree or diploma in Interior Design, Engineering, Architecture, Construction, and/or Project Management preferred. Combination of relevant education and experience will be considered.
• CAPM or PMP designations and/or working towards certification considered an asset.
• Construction project management in a healthcare environment preferred.
• 2-3 years relevant work experience in construction, design, and/or healthcare project management.
• Proficient computer skills with working knowledge of Microsoft Office, Microsoft Project, PowerPoint , Excel an asset.
• Knowledge of AutoCAD and Adobe Illustrator preferred.
• Understanding of Alternative Financing and Procurement and experience with construction contracts and contract management preferred.
• Demonstrated good attendance and performance records with the ability to maintain these same standards.
• Possess strong problem solving, organizational skills, and interpersonal skills.
• Ability to work independently or in a team setting.
• Excellent written and verbal communication skills.
• Excellent time management skills and ability to prioritize competing project timelines.
• Outstanding organization and priority setting skills including: document control, development, monitoring of schedules and maintaining records.
• Excellent communication, interpersonal, and planning skills, along with the ability to analyze, negotiate, and solve problems in a fast-paced, dynamic environment
• Demonstrated commitment to a healthy and safe workplace for self and others (staff, patients, families, etc.) by taking all reasonable precautions and working in compliance with hospital related policies, health and safety legislation and best practices and completing relevant mandatory education as required.
• Understanding of internal and external policies and guidelines (e.g. Broader Public Sector Procurement Directive, Accessibility for Ontarians with Disabilities Act, Ontario Fire Code, Ontario Building Code, hospitals IPAC requirements, CSA Z-8000, etc.)
• Demonstrated good attendance and performance records with the ability to maintain these same standards
• Demonstrates a commitment to a healthy and safe workplace for self and others (staff, patients, families, etc.) by taking all reasonable precautions and working in compliance with organization related policies, health and safety legislation and best practices and completing relevant mandatory education as required
• Ability to travel amongst both sites

Work Schedule:

Monday to Friday, day shift, This is on site 5 days within a two week pay period position between Markham and Uxbridge sites

Please note schedules may change due to operational needs.

Compensation:

Range:

Who we are:

Oak Valley Health is one of Ontarios leading community healthcare organizations. Across our two hospital sites (Markham and Uxbridge) a Reactivation Care Centre (RCC), a Community Health Centre (CHC), and Hospital-to-Home programs, we provide high quality, patient-centred care to more than 468,000 patients each year. We offer diagnostic and emergency services, and deliver clinical programs in acute care medicine and surgery, addictions and mental health, and childbirth and childrens services. We are also proud to be part of the Eastern York Region North Durham Ontario Health Team (OHT).

Our 542 physicians, 35 midwives, over 3,000 staff and 1,000 volunteers serve patients and families with an Honoured to Care mindset, and are focused on delivering an extraordinary patient experience to the residents of Markham, Whitchurch-Stouffville, Uxbridge and beyond. We are dedicated to providing access to the right care, at the right time, in the right place by the right people and at the right cost.

Oak Valley Health Equity, Diversity, Inclusion and Belonging statement

Oak Valley Health takes pride in serving some of Canadas most diverse communities. We are committed to fostering an environment of equity and inclusivity where every person can work and receive care safely, openly and honestly. All qualified applicants will receive consideration and we encourage applications from Indigenous peoples, members of LGBTQ2+ communities, members of racialized groups, persons with disabilities, and all others who may contribute to the further diversification of Oak Valley Health. Furthermore, Oak Valley Health is committed to meeting the needs of all individuals in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Should you require accommodations during the recruitment and selection process, please contact Human Resources.

We are honoured to be recognized as one of Forbes Canada's Best Employers for Diversity. We ranked within the top 150 organizations across the country. Learn more about our commitment to EDIB .