Facilities Supervisor

Job Title: Facilities Supervisor Work Schedule: 230 Days/12 Months

Department: Facilities Pay Grade: V

Reports to: Facilities Coordinator FLSA Status: Exempt

Position Summary: The Facilities Supervisor is responsible for managing the day-to-day operations of the school district’s in-house maintenance program. This leadership role oversees Facilities Technicians, prioritizes and assigns work orders, and ensures all maintenance tasks are completed efficiently, safely, and to a high standard. The Facilities Supervisor conducts site assessments to scope repair and installation needs, coordinates necessary materials and labor, and plays a critical role in after-hours emergency response.

Essential Duties and Responsibilities:

Work Order Management & Prioritization

• Oversees daily in-house maintenance activities across all school district facilities.
• Reviews incoming work orders through the district’s computerized maintenance management system (CMMS) and prioritizes assignments based on urgency, safety, and operational impact.
• Assigns and dispatches Facilities Technicians according to skill set, location, and availability.
• Tracks progress and ensures timely completion of work orders while maintaining quality standards.

Site Assessments & Work Planning

• Conducts on-site evaluations to assess the scope, complexity, and requirements of maintenance issues and projects.
• Determines appropriate approach for repair or replacement and identifies labor, tools, and materials needed.
• Provides technical guidance and support to Facilities Technicians in the field.

Material and Resource Coordination

• Orders and stages necessary materials, tools, equipment, and products to support maintenance operations.
• Maintains inventory control of commonly used supplies and coordinates procurement of special-order items in collaboration with the Facilities Coordinator or Director.
• Ensures cost-effective purchasing aligned with district guidelines and policies.

Team Oversight and Support

• Provides daily oversight, direction, and support to Facilities Technicians to ensure tasks are performed efficiently and safely.
• Serves as a point of contact for troubleshooting technical issues and resolving on-site challenges.
• Maintains open communication with the Facilities team and fosters a collaborative work environment.

Emergency and After-Hours Response

• Responds to emergency maintenance situations, as needed, after normal business hours, including weekends and holidays, to ensure facility operations are promptly restored.
• Coordinates appropriate response and ensures follow-up work is completed or scheduled as necessary.

Collaboration and Communication

• Works closely with school administrators, custodial staff, and department leads to communicate schedules, coordinate access, and minimize disruption to instructional or operational activities.
• Keeps the Director of Facilities and Facilities Coordinator informed of maintenance issues, project statuses, and resource needs.

Other Duties

• Maintains accurate records of completed work, site assessments, material use, and technician assignments.
• Partners with the Facilities Coordinator to review and evaluate all Key Performance Indicators related to work orders, ensuring alignment with and achievement of annual performance goals.
• Ensures compliance with applicable safety codes, building codes, and district maintenance standards.
• Performs other related duties as assigned by the Facilities Coordinator.

Minimum Qualifications:

Education: High school diploma or GED required; technical certification or coursework in a skilled trade required

License/Certification: Valid Georgia driver’s license with a clean driving record.

Experience: Minimum of five (5) years of experience in building maintenance, facilities operations, or a skilled trade, with at least three (3) years in a supervisory or leadership capacity.

Knowledge, Skills, and Abilities:

• Strong working knowledge of mechanical, electrical, plumbing, and structural building systems.
• Experience with assigning and managing work orders within a CMMS or similar system.
• Ability to assess maintenance issues and determine appropriate scope of work and repair methods.
• Familiarity with tools, materials, and equipment used in general facilities maintenance and repair.
• Strong planning, organizational, and time-management skills.
• Ability to lead a team and communicate effectively with both technical staff and non-technical stakeholders.
• Knowledge of safety practices, OSHA requirements, and applicable codes and regulations.
• Strong problem-solving skills and the ability to make decisions under pressure, especially in emergency situations.

Physical Requirements:

• Must be able to stand, walk, bend, climb, and lift for extended periods.
• Must be able to lift and carry up to 50 lbs frequently and up to 75 lbs occasionally.
• Ability to work both indoors and outdoors in varying weather conditions.
• Ability to respond to emergency maintenance calls at any time, including evenings and weekends.

This job description is intended to outline the general nature and level of work performed. It is not an exhaustive list of all duties, responsibilities, and qualifications required of the role. The Facilities Supervisor may be assigned other duties as needed to support the effective maintenance and operation of school district facilities.