Project Coordinator

Join Our Team at Koch Finishing Systems

Koch Finishing Systems is a leading provider of automated finishing equipment used in a variety of industries. We are seeking a detail-oriented Project Coordinator to support our Project Managers and Senior Project Managers with budgeting, scheduling, and purchase order tracking across complex capital equipment projects.

What You’ll Do:

• Assist Project Managers in coordinating all aspects of multimillion-dollar projects, ensuring alignment with project goals and timelines.
• Maintain and update project schedules using tools such as Oracle P6, ensuring accurate tracking of project milestones and deadlines.
• Monitor and manage project budgets, providing regular updates to Project Managers and identifying potential cost-saving opportunities.
• Interact with subcontractors to coordinate project tasks, resolve issues, and ensure that work is completed to specification.
• Collaborate with the purchasing department to track material requirements and ensure that all necessary materials are available when needed.
• Utilize ERP systems, Excel, Procore, and Microsoft Office to manage and report on project data, ensuring accuracy and completeness.
• Prepare and present reports on project status, including budget, schedule, and resource allocation.
• Support change order management and documentation.
• Organize and maintain project documentation in shared folders and systems.
• Coordinate meetings and assist with agendas, minutes, and action item follow-up.
• Interface with internal departments (engineering, operations, finance, procurement) to gather project updates.

What We’re Looking For:

• 2+ years in a project support, coordinator, or administrative role (preferably in manufacturing, engineering, or construction).
• Strong Excel skills and comfort working with data.
• Experience with project scheduling software (MS Project, Smartsheet, or similar).
• Familiarity with ERP systems and purchase orders is a plus.
• Organized, proactive communicator with strong attention to detail.

Why Koch Finishing Systems?

• Industry leader with innovative custom-engineered systems
• Collaborative, team-first culture
• Opportunity to grow and develop in project management

EEOE: disability/veteran