Project Coordinator

Compensation for this role: $27.00 to $34.00 per hour

General Responsibilities:

Maintain open communication lines with all working relationships

Follow up to ensure items for which the job is accountable are performed

Earn and maintain customer’s trust

Uphold the core values of the organization

Work well with others to accomplish the mission of the organization and of the job

Specific Responsibilities May Include

Work Orders

Set up customers and sites for Service Account Managers

Set up and maintain purchase orders and subcontracts

Review work order A/R with Service Accountant and Service Manager with follow up on outstanding issues

Review and resolve any invoice/PO issues

Billing

Set up billing worksheets for Project Managers

Process/Track/Submit General Contractor lien releases and requirements

Complete backup for billing packages on GMP contracts

Job Cost and Analysis

Support in preparation of formal monthly Cost-to-Complete project reviews and completion of budget revisions

Assist with on-going budget realignments and/or adjustments

Assist with executing and track purchase orders, work orders and contract change orders

Assist Project Manager when vendors exceed their balance on purchase orders

Prepare and send purchase order closeout letters to vendors

Monitor vendor lien release requests

Assist Project Accountant with subcontractor payments BI-monthly after AR payments have been received

Accounts Payable/Accounts Receivable

Set up new vendor requests, get them signed and turned into AP

Assist Project Accountants with entering subcontractor pay applications

Review, reconciliation and follow-up on outstanding AR greater than 30+ days

Develop relationship with client and/or client counterpart to ensure quick and accurate resolution on invoices and/or payment approvals

General Responsibilities

Attend and participates in all required meetings

Develop and maintain internal and external client relationships, including client counterpart, with utmost professionalism

General administrative support and clerical duties

Other duties as may be assigned

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of:

• Project accounting functions including billing, purchase and work orders, subcontract financial management, AR aging, etc.

Skill in:

• Time management skills, organized and detail oriented
• Effective written and verbal communication skills
• Problem solving and analysis

Ability to:

• Handle projects and tasks and work closely day to day with the Project Accountants, Service Accountants, Project Managers, etc
• Be willing to develop strong internal and external client working relationships
• Be adaptable and flexible in a changing and evolving environment
• Participate in identification of process improvement and lessons learned
• Identify value added services to Business Unit Leaders, Project Managers and Accounting Management
• Be flexible, detail oriented and thorough
• Establish and maintain effective working relationships with both internal and external clients
• Be a strong team player and proactively dedicated to the mission and core values of the organization

REQUIREMENTS:

This position prefers an Associates and/or Bachelor’s Degree in related field, one to three years of experience in a project accounting environment along with experience in project accounting/control in the A/E/C industry. Experience with Spectrum Construction ERM software is also preferred. This position requires experience in ERM systems, strong Microsoft Office skills, including excel, strong communication skills, both written and verbal and the ability to adapt to change, have flexibility and a process improvement. Attention to detail, strong time management skills and being a true team player is a must.

Benefits of this role:

• Encore Electric provides excellent benefits for our employees, including: medical, dental, and vision plans, disability, and life insurance, employee-matched 401(k), paid time off (PTO), an employee assistance program that includes counseling, legal, and financial advice.
• Encore also provides a generous employee referral program, and access to technical, safety, personal finance, and leadership training through Encore University, Encore’s in house training program.

Applications will close for this position on: November 1st, 2024

For questions regarding this role, please contact : ...

To request an accommodation during the application process, please contact ... .

Encore Electric, Inc. is an EOE, including disability/vets.