Assistant Superintendent for Finance and Operations

Arlington Public Schools

Arlington, MA 02476

The Arlington Public Schools are committed to creating an inclusive and safe learning and working environment that reflects a diversity of perspectives, values, and experiences. We welcome staff who are aware of the role that bias and prejudice play in society, are creative and willing to try new approaches, and are reflective about their daily practice. We are looking for candidates who welcome a challenge, are eager to collaborate and contribute to the success of students, are ready to engage in two-way partnership with families, and who will contribute their diverse talents to the organization as a whole.

POSITION: Assistant Superintendent of Finance and Operations (School Business Administrator)

JOB GOALS : To provide fiscal and operational leadership and oversight for the Arlington Public Schools

MINIMUM QUALIFICATIONS :

• Master’s Degree in Accounting, Business Administration, Educational Leadership, or related discipline
• At least five years of successful financial management and supervisory experience, preferably in a municipal or school organization.
• Licensure or eligibility for licensure by the Massachusetts Department of Elementary and Secondary Education as a School Business Administrator
• Eligible for Massachusetts Association of Public Purchasing Officials (MAPPO) Certification Preferred

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of Massachusetts municipal finance laws.
• Excellent written and verbal communication skills.
• Excellent human relations skills. Ability to work collegially and cooperatively with all constituencies within the Town of Arlington and Arlington Public Schools, including the School Committee and Central Administration. Willingness and ability to educate colleagues about financial and operational aspects of the district as needed. Ability to effectively meet and deal with the public; ability to handle stressful situations.
• Strong knowledge of computers and electronic data processing with proficiency in Microsoft Office and Google Suite Products. Advanced proficiency in spreadsheet and database applications desired.
• Experience utilizing financial accounting systems. 3 or more years of experience with MUNIS is ideal.
• Knowledge of budgeting concepts and allocation practices that promote equity, diversity, and inclusion in educational settings.

• Excellent data analysis and presentation skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Report directly to the Superintendent of Schools as a member of the senior leadership team;
• Manage all aspects of the District’s business operations;
• Prepare the annual school operating and capital budgets;
• Maintain financial controls for expenditures and revenues, including grant, capital and revolving funds;
• Prepare quarterly financial reports for School Committee and Superintendent. May prepare additional reports on an as needed basis at the request of the Superintendent or School Committee;
• Prepare monthly financial and personnel reports for Principals and Department Heads;
• Oversee implementation, training and use of MUNIS financial system to ensure that Administration (Principals, Department Heads, Directors) are able to view and understand reports associated with his/her school or discipline area;
• Supervise day-to-day operations in the areas of budget and accounting, purchasing, accounts payable and accounts receivable;
• Work closely with payroll and human resources departments, including working closely with the Payroll Manager to reconcile payroll accounts after each payroll to ensure accuracy;
• Work closely with Town Manager’s office, Comptroller, Treasurer and other Town Officials;
• In partnership with the Town Manager, Supervise Town Facilities Manager on all aspects of school facility management, including maintenance and custodial operations;
• Work closely with the Special Education Director and Financial Manager on all aspects of the Special Education budget, including grants and other revenue sources, expenditures, including out-of-district tuitions and transportation;
• Supervise the Grant Administrator’s management of all competitive and allocation grants;
• Supervise and oversee transportation, food services, athletics, before/after school programs and community education on their budgets and operations;
• Provide management support in the areas of human resources, contract negotiations, and collective bargaining;
• Provide management support in school renovation and construction projects, including serving as an important member of building committees for such projects;
• Oversee preparation of annual reporting to state and federal agencies and other mandated reports at required intervals;
• Assist with preparation and analysis of strategic and long-range planning projections, including multi-year financial projections, enrollments, system-wide goals, and facilities;
• Prepare budget presentation documents for the public, including presentation to the School Committee, Town Finance Committee and Town Meeting;
• Attend all School Committee meetings and Budget Subcommittee meetings;
• Participate as a member of or appoint representation to several Town and school committees, including Capital Planning Committee, Permanent Town Building Committee, Budget/Revenue Task Force and other committees as directed by the Superintendent. Most committee meetings take place in the late afternoon/evening;
• Oversee system-wide business office procedures and effectively communicate those procedures to the District;
• Supervise, manage and evaluate the business office staff. Ensure appropriate training for the business office staff;
• Maintain a high level of confidentiality;
• Maintain membership in MASBO and attend conferences and meetings related to school business practices;
• Perform special projects as required by the Superintendent when necessary and other related duties as may be assigned by the Superintendent.

SUPERVISES: Assistant Director of Finance, Grants Administrator, Payroll Manager, Transportation Director, Food Services Director, and other roles as assigned.

REPORTS TO: Superintendent of Schools. Contract is with the Arlington School Committee.

Arlington values diversity. The Arlington Public Schools is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, or disability.