Purchasing Agent

Purchasing Agent Indian River State College - 4.1 Fort Pierce, FL Job Details Full-time $41,752.64 - $54,278.43 a year 2 days ago Benefits Health insurance Dental insurance Paid time off Employee assistance program Vision insurance Employee discount 403(b) Life insurance Qualifications Mid-level Windows Microsoft Office CPPO Bachelor's degree Continuous improvement Accounting Data entry Organizational skills Purchasing Business CPPB 2 years Accounting Communication skills Full Job Description Job Description Join the Indian River State College Team - Exceptional Benefits Await You! At Indian River State College, you'll do more than just build a careeryou'll have the opportunity to make a meaningful impact by supporting our students, staff, and faculty. In return, we offer a comprehensive benefits package designed to promote your well-being, secure your future, and enhance your work-life balance. Comprehensive Health Coverage We prioritize your health with Medical, Dental, Vision, Flexible Spending Plans, Employee Assistance Program (EAP), Life insurance and Supplemental plans to help you stay physically and mentally well with access to essential wellness resources. We offer PPO and HMO plans with an affordable cost. (PPO/HMO option with $50 per month for individual coverage and $180 per month for family coverage) Retirement Plans for a Secure Future Plan for a bright future with our robust retirement options, rarely matched in the private sector. Secure your financial future with state retirement options through the Florida Retirement System (FRS) and additional investment opportunities like tax-deferred annuities and Roth 403(b) plans. Generous Paid Time Off Enjoy a healthy work-life balance with ample vacation, personal, and sick leave. Recharge and return to work refreshed and motivated. Employee Discounts: Enjoy exclusive discounts on various services, including tickets to popular attractions in the area. Professional Growth Opportunities Build your career with purpose by engaging in meaningful projects and professional development opportunities. Indian River State College provides the tools and support needed to help you reach your full potential. Join Our Team as a Purchasing Agent! Are you a detail-oriented professional with a knack for procurement and a passion for supporting organizational excellence? Indian River State College is seeking a proactive and knowledgeable Purchasing Agent to help drive efficient and cost-effective purchasing operations across the College. In this role, you'll collaborate with departments, negotiate with vendors, and ensure compliance with procurement guidelinesall while playing a key part in advancing our mission. If you bring strong business acumen, excellent communication skills, and a commitment to service, we invite you to apply and become part of a dynamic team that values integrity, efficiency, and continuous improvement. QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS: The qualifications, knowledge, and skill requirements for this position include: Bachelor's degree in Business, Accounting or a related field from an accredited institution with a minimum of two (2) years of proven work experience in purchasing; Excellent business aptitude with strong attention to detail; Possess a working knowledge of suppliers and vendors; Proven work experience with Microsoft Office and Windows based applications as well as experience in completing data entry; Strong interpersonal and organizational skills; Strong communication skills - both verbal and written; Professional appearance and demeanor; Extensive business work experience; Knowledge of purchasing processes and corresponding accounting concepts; Ability to work independently, be self-motivated as well as work with a team; Ability to work diplomatically and professionally with individuals from diverse backgrounds, including the public, students, faculty, staff, and administrators; The following qualifications are preferred: Prior work experience with an integrated accounting system; Professional Certification (i.e. CPPB, CPPO, CPM) ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: The essential job functions and responsibilities for this position include, but are not limited to: Ensuring all purchasing activities under charge comply with applicable federal, state, board policies and College's Board policies and administrative procedures; Working collaboratively with various departments to provide quality procurement services to College employees by directing and coordinating phases of procurement; Acting as a Purchasing Agent on every level with purchasing quotes to ensure a smooth transition from requisition to purchase and compliance to applicable accounting guidelines; Facilitating and coordinating with various departments any purchases on behalf of the College on a daily basis; Ensuring requisitions conform to pre-established standards for specifications, and determines methods of solicitation; Ensuring purchases are within procurement guidelines and are cost effective for the college; In the absence of the Purchasing Director, oversees all purchasing functions. SPECIFIC DUTIES AND RESPONSIBILITIES: The specific duties and responsibilities for this position include, but are not limited to: Negotiating and maintaining a good working relationship with vendors; Requesting, receiving, and evaluating quotes in accordance with Florida Statutes, State Board Rules and independently selecting the best vendor to meet institutional objectives based on professional knowledge and experience; Analyzing and determining method to process requisition based on cost, time constraints, existing open contracts and/or competitive bidding; Verifying and overseeing purchases price and all other associated costs with vendors and various departments; Ensuring a smooth transition from requisitions to purchase orders ensuring compliance to applicable accounting concepts; Monitoring and performing follow-up activities necessary to ensure timely processing of orders and requisitions, prepare correspondence and develop written reports of findings and recommendations; Developing, maintaining, and monitoring all reports; Completing year-end processes including closing, roll-over and reporting for purchase orders and associated requisitions; Assisting the Purchasing Director with purchases and bid processes; Completing year-end purchasing processes; Maintaining the vendor table in accordance with postal regulations and IRS regulations; Completing 1099 MISC processes and submission to the IRS; Approving online orders and assisting College personnel with their on-line entries; Preparing, recording, and assembling bids and minutes for the District Board of Trustees; Ensuring proper recording and maintenance of all records and files related to vendors, purchase orders, change orders and contracts; Completing other duties and responsibilities assigned by the Purchasing Director and/or Dean of Finance. PHYSICAL REQUIREMENTS: This position requires an ability to sit, stand, walk, bend, lift, reach up, stoop, and carry items occasionally in excess of twenty-five (25) pounds. It also requires manual dexterity to operate standard office machines, such as, copier, fax, calculator, telephone, and other equipment as necessary. IRSC expects its employees to follow proper safety standards while employed by the College. Classification Staff Supervisory No FLSA Exempt Yes Employment Type Regular Compensation and Application Deadline Justification The salary for this position ranges from a minimum of $41,752.64 to a midpoint of $54,278.43 | Exact compensation may vary based on skills, experience and education | Open until filled