HVAC Assistant Project Manager in Staten Island,NY,US

Manage all project documentation (RFI, Submittals) Manage and assist with financial documentation (Purchase Orders, Change Orders and Requisitions) Compile, issue and track subcontracts and purchase orders Assist in the coordination of subcontractors and various suppliers / trades with your PM and field team Assist with estimation, bidding and buyout process with the PM team and estimators Level, understand and articulate bids, change orders and other documents Effectively communicate project status and progress with team and management Read and interpret plans, specifications, blueprints and process submittals. Prepare written correspondence to subcontractors and suppliers as necessary to ensure project success. Coordinate information flow between field personnel, sub-contractors and design team. Work with and assist support staff in distributing all project data and documents to the project team. Utilize computer system to accurately manage and track milestones and documentation of each project. Review and critically examine the entire construction document package to gain understanding of project scope requirements. Follow-up with subcontractors to ensure timely submission of proposals. Assist in reviewing and evaluating sub-contractor proposals including preparation of cost comparison charts as required. Follow up on proposal requests. Create project schedule. Maintain office set of current project drawings and specifications. Coordinate shop drawing submission and review process. Attend project meetings and take meeting minutes to present to all attending and non-attending parties. Maintain Request for Information, Additional Work Authorizations, submittals, contract drawings and contacts for project team. Gather closeout material and binders for submission to clients. Aggressively resolve all open issues. Prepare kick off packages. Schedule and aggressively follow up on all punch-list items. Generate initial submittal log in system.