Project Administrator

Job Details Job Location: Coachella, CA Position Type: Full Time Salary Range: Undisclosed Job Category: Admin - Clerical Description Summary

This position is responsible for ensuring that all construction projects are completed according to established quality standards and within the specified schedule. This role supports the planning, coordination, and execution of construction projects. In addition, we strive to deliver our Five Star Experience to Guests and fellow Team Members. This includes being committed to our Service Promise: We are the Twenty-Nine Palms Band of Mission Indians Team, where your experience is our top priority. Every person and detail matters.

Essential Duties And Responsibilities

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Deliver our Five Star Experience to Guests and all Team Members by embodying our Mission Statement and Service Promise while adhering to department service standards. This entails consistency performing our service expectations of: Welcoming, Proactive, Seamless, Personalized and Valued.
• Assist leadership with tracking construction crews and subcontractors, ensuring adherence to project plans, specifications, and deadlines.
• Maintain accurate records of daily activities, materials used, and any incidents or changes that occur on site.
• Coordinate schedules for personnel, coordinate subcontractors, and ensure compliance with project plans and regulatory requirements.
• Support the project team in ensuring all work adheres to project plans, specifications, and quality standards, and maintain documentation verifying compliance with all relevant regulations, including MICS and TICS.
• Monitor project progress, compile relevant data, and provide timely updates and reports to the Project Manager and key stakeholders, documenting any issues or delays.
• Coordinate with project managers, subcontractors, and suppliers to ensure timely delivery of materials and services.
• Manage and maintain all project documentation, including contracts, schedules, reports, daily activity logs, and incident reports, ensuring accurate record-keeping, proper archiving, and accessibility.
• Coordinate and facilitate site visits and inspections, ensuring all necessary documentation is prepared.
• Assist the project team in identifying, documenting, and proposing solutions for issues or conflicts that arise, escalating as appropriate to prevent delays.
• Support the project team in budgeting and cost control activities.
• Manage all project-related administrative tasks, including scheduling meetings, preparing agendas and minutes, and distributing communications such as memos, emails, and announcements
• Track and manage project expenses, ensuring all costs are documented and within budget.
• Assist in the development and implementation of project plans and strategies.
• Coordinate and oversee site visits and inspections.
• Facilitate the procurement process, including obtaining quotes and negotiating contracts.
• Provide training and support to new team members on project procedures and software.
• Strong communication skills with a demonstrated background of working effectively with others.
• Ensure compliance with all Minimum Internal Control Standards (MICS) as well as all Tribal Internal Control Standards (TICS).
• Present a positive image of the Tribal organization to its guests and vendors and to assist them as required.
• Must follow all safety policies and procedures and attend all scheduled safety meetings and training as a condition of employment.
• Perform other duties as assigned.

Supervisory Responsibilities

This job does not require supervisory duties.

Qualifications Education And Experience (Must Be Documented)

• High School Diploma or (GED).
• A minimum of 2 years of experience in construction project administration or a similar role is preferred
• Strong knowledge of construction processes and terminology.
• Excellent organizational and time management skills.
• Proficient in Microsoft Office and project management software.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Detail-oriented with a high level of accuracy.

Certification, Licenses And Any Additional Requirements

• Must pass periodic random drug screens.
• Must be able to pass background suitability investigation.
• Must obtain a Tribal Gaming License.
• Must obtain all other applicable certifications and licenses.
• Must provide proof of eligibility to work in the United States within 72 hours of employment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk and hear. The employee is frequently required to stand; walk and sit. The employee is occasionally required to use upper extremities, including but not limited to, hands and fingers to handle, or feel; reach with hands and arms. They may be occasionally required to climb or balance, stoop, bend, push, pull, twist, kneel, crouch, or crawl. The employee must occasionally lift up to 25 pounds and/or push, pull up to 50 pounds. The employee is occasionally required use repetitive movements to complete tasks. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Employee may be occasionally required to work in low light conditions, and may be exposed to loud noise for extended periods.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Multiple locations.
• Some enterprises are open 24 hours per day, 7 days per week; therefore, you must be flexible to work any and all hours.
• Must be available for emergency calls 24/7.
• Must be available to work weekend and holidays.
• Some enterprises are gaming facilities.
• Some enterprises are not a smoke-free environment.
• Surveillance cameras and audio equipment monitor the premises recording activity throughout most of the facilities on 24 hours per day, 7 days per week basis.

Indian Preference Act

The Twenty-Nine Palms Band of Mission Indians has a resolution on file with Human Resources to ensure that Indian Preference will be adhered to in the following order in accordance with IPA:

1. Tribal Members

2. Other Native Americans

3. All other ethnic groups

Source: Casino Careers