Asset and Project Manager

Reports To: Asset Management

Department: Rippowam Corporation

FLSA Status: Exempt

Date Adopted: July 15, 2025

Revision Dates:

Position Summary

The Asset and Project Manager is a key member of the Rippowam Corporation team supporting the real estate asset management function for portfolios that include affordable housing, mixed-use developments, and other residential properties with an emphasis on maintenance standards, capital planning activities and strategic planning initiatives. The position ensures that the owned real estate portfolio operates at optimal performance and focuses on its long-term sustainability through improvements in capital project management, preventative maintenance, and resource planning. As part of this role, the Project and Asset Manager collaborates with Finance, Operations and Asset Management. Key insights and recommendations based upon onsite observations, commissioned studies, and third-party service providers are pivotal to ensuring successful collaboration.

Essential Duties and Responsibilities:

Strategy

• Collaborate with the Asset Manager to develop and implement property-level and portfolio wide strategic initiatives (e.g., cost containment, sustainability, energy efficiency).
• Review, commission, and implement property Capital Needs Assessments (CNAs) as necessary to maintain asset viability.
• Evaluate and enhance maintenance policies and procedures to ensure cost-effective use of resources; identify areas for improvement and make recommendations.
• Develop, maintain, and update annual and long-term preventative maintenance plans for the portfolio.
• Create a collaborative, long-term capital improvement and operational plan for the portfolio.
• Track and monitor the unit turnover process and recommend process enhancements.

Procurement and Project Management

• Provide technical assistance and collaboration with Finance and Operations departments on capital and maintenance project initiation.
• Assist with RFP development, scope of work preparation and contract drafting.
• Support contract negotiations and development to ensure final contract terms and compliance.
• Participate as a member of vendor selection committees for capital and maintenance project solicitations.
• Partner with the Financial and Procurement Analyst to assess vendor and contract performance; recommend changes as needed.

Coordination and Compliance

• Ensure compliance with applicable regulations, building and fire codes, and internal safety standards.
• Mitigate risk to property and occupants; promote safe working practices and security of employees and residents.
• Oversee invoicing for active capital projects; review and approve maintenance and capital expenditures.
• Serve as primary liaison to condominium association (8 units).

Budgeting and Financial Oversight

• Collaborate with Property Management, Finance, and Asset Management to prepare annual development and review of annual budgets.
• Review monthly financial reports to ensure compliance with approved operating and capital budgets.

Additional Responsibilities

• May be required to perform other related duties as required and/or assigned.
• Additional asset management and other related responsibilities may be delegated, as needed.

Knowledge, Skills and Abilities:

• Positive and professional interpersonal skills; ability to successfully work with residents, employees, vendors, and internal stakeholders.
• Strong critical thinking, multitasking and decision-making abilities.
• Highly organized and results-oriented with the ability to meet multiple deadlines.
• Proven financial analysis, budget planning, and project coordination knowledge and abilities.
• Knowledge of HVAC, electrical, and building envelope systems; familiarity with elevators, security, utilities, energy systems, structural, and architectural elements is strongly preferred.
• Familiarity with work order or asset management systems (e.g. Yardi, MRI, CMMS) is a plus.
• Ability to be a self-starter who thrives in a fast-paced, team-oriented environment.

Minimum Education and Experience:

• Bachelor’s degree in a related field with a minimum of 6 years of direct experience in project management, property, real estate, asset or construction management, in which practical knowledge and experience gained in technical trades (HVAC, electrical, and/or building systems)

or

• Associate’s degree in a related field with a minimum of 8 years of direct experience in the aforementioned is mandatory.
• Budgeting and capital project experience is strongly preferred.
• Familiarity with procurement and vendor contracting best practice is strongly preferred.
• Professional certifications such as PMP, CMCP, and/or LEED AP is a plus.

Minimum Education and Experience:

• An assessment may be administered to evaluate competency.
• A valid driver’s license and reliable transportation to visit COC properties is mandatory.
• Successfully completing a pre-employment drug test, physical exam, background check, and educational/reference verification is mandatory.

Estimated Time Allocation

• 40% Asset Management
• 30% Project Management
• 15% Procurement
• 10% Budgets
• 5% Maintenance

This position description lists the most significant duties of this role. However, this description is not intended to be an all-inclusive list of responsibilities, skills or working conditions associated with the position. Although it is intended to accurately reflect the activities and requirements of the position, duties may be added, deleted, or modified, as necessary. This description does not constitute a written or implied contract of employment.