Project Coordinator

Our client, a well-established company in the Real Estate Management industry, is seeking a self-motivated, tech-savvy, and highly organized Project Coordinator to join their growing team in Downtown Toronto for a 1 year contract.

As a Project Coordinator, you will be working in a dynamic, collaborative environment that encourages innovation, clear communication, and problem-solving. This role is ideal for someone looking to make an impact, build strong industry connections, and grow within a reputable organization.

This is an administration-heavy role ideal for someone who enjoys organization, follows systems meticulously, and takes ownership of their work. You'll be supporting a Senior Project Manager and collaborating with internal departments and external vendors to keep projects moving smoothly.

This is a 1-year contract, not a stepping stone role ideal for someone looking to fully commit to an administrative position

Advantages
Monday to Friday, 8:30 AM 5:00 PM

Convenient Downtown Toronto location, easily accessible by TTC

Opportunity to start immediately

Gain hands-on experience in a recognized real estate management firm

High potential for extension or permanent hire

Work closely with senior-level professionals and project leads

Exposure to large-scale, high-profile projects

Build a strong professional network in the real estate and property management sector

Responsibilities
Manage email communications and follow-ups with clients and contractors

Attend team meetings to provide updates and capture action items

Collaborate with internal departments for cross-functional support

Prepare and submit invoices using Excel-based templates (heavy Excel use)

Handle document scanning, digital filing, and general clerical tasks

Enter and maintain data in templates, including contract documentation

Review Work Permits for contractor compliance with building manuals

Identify outdated information in Building Tenant & Construction Manuals

Conduct deficiency walkthroughs, follow up for photo and list updates

Manage the project closeout process using the company's checklist

Ensure proper saving/naming of project files in Teams as per guidelines

Oversee project startup by ensuring required documents are submitted

Validate Certificates of Insurance (COI) for correct property references

Schedule and manage meeting invites for the Construction team

Support the team with document scanning, saving, and data organization

Request and track CAD/PDF as-built drawings via Archidata

Assist with invoice reviews and data input into Yardi/Construction Manager

Qualifications
23 years of administrative experience, preferably in construction or property management

Proficient in Microsoft Office, particularly Excel

Tech-savvy with strong computer skills

Experience with Yardi is an asset

Excellent written and verbal communication

Strong attention to detail and ability to work independently

Comfortable making phone calls and taking initiative

Summary
Ideal Candidate Traits:

Reliable and responsible

Detail-oriented and organized

Calm, easy-going demeanor

Proactive and solutions-focused

Willing to offer suggestions and take initiative

Understands and embraces the administrative nature of the role

If you're someone who thrives in a structured environment, enjoys working behind the scenes to keep projects on track, and values accuracy and communication wed love to hear from you.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to ... to ensure their ability to fully participate in the interview process.