Supervisor - Project Management (Licensed) (Facilities Management)

Job Summary

Supervises and performs project management for projects focused on mechanical or electrical systems for Facilities Management Division.

Essential Functions

• Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals; conducts interviews and makes hiring recommendations; coordinates or conducts staff training activities.
• Provides direction, guidance and assistance to employees, contractors, and work crews; coordinates daily work activities; organizes, prioritizes, and assigns work; monitors status of work in progress and inspects completed work; confers with staff, contractors, and work crews as needed; assists with complex/problem situations and provides technical expertise and direction.
• Ensures compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; ensures adherence to established safety procedures; monitors work environment and use of safety equipment to ensure safety of employees and other individuals; interprets construction plans and specifications; research code books as needed; initiates any actions necessary to correct deviations or violations.
• Plans, prioritizes, supervises, and oversees the work of staff members and consultants involved in the design, planning, scheduling, construction, specification development, and various activities during various stages of engineering projects.
• Recommends and assists with implementation of long and short-term plans, goals, and objectives; evaluates efficiency and effectiveness of division operations, activities, systems, and procedures and recommends improvements or modifications; reviews proposed legislation to determine potential impact on current/future projects/programs; assesses and provides input regarding the impact of project activities on County public/private facilities.
• Assists with development and implementation of divisional policies and procedures.
• Establishes schedules and methods for providing effective and timely capital project management support; develops project tracking and status reporting systems; prepares various reports on status of operations and activities.
• Assists with development and implementation of divisional budget; prepares and administers project budgets; prepares cost estimates; submits justifications for budget requests; monitors expenditures to ensure compliance with approved budget.
• Designs/develops architectural drawings, engineering plans, and specifications associated with proposed projects; defines design needs; determines design solutions; develops design modifications and improvements to existing systems.
• Prepares engineering reports, analyses, and records.
• Reviews construction plans, designs, design reports, and specifications pertaining to projects; reviews design compliance with applicable laws, codes, and standards; ensures constructability of plans; conducts field checks of proposed designs; makes recommendations concerning improvements, modifications, design strategies, structural systems, or other aspects of project development.
• Prepares project schedules; monitors progress of project in meeting established schedule.
• Coordinates process for bidding and contracting of services; prepares Requests For Proposal (RFPs) for engineering services, design services, construction services, inspection services, maintenance services, or other services; prepares bid packages; conducts pre-bid and pre-construction meetings; issues addendums to clarify questionable issues; participates in negotiations of scope of services and fees for professional services agreements; makes recommendations to Boards regarding selection of vendors and awarding of contracts; compiles contract language, including specifications package.
• Coordinates acquisition and/or maintenance of required permitting; research federal, state, and local code requirements; coordinates efforts between multiple divisions, co-applicants, and consultants to prepare application documents; develops programs and reports as required by permit.
• Oversees, administers, and coordinates work performed by consultants, contractors, or other service providers; administers annual maintenance contracts; monitors work to ensure compliance with terms of contract; reviews invoices and payment requests submitted by consultants/contractors.
• Manages projects during design and construction phases; attends regular project progress meetings; prepares, reviews, and processes change orders for changes to contracted scope of work; processes purchase order requisitions, work orders, and invoices; reviews project progress reports submitted by contractors; monitors adherence to project schedules; provides technical assistance to capital projects management staff.
• Conducts inspections, monitors work, and maintains records to ensure quality control; inspects quality of construction work and materials; coordinates final inspections with contractors and engineers; coordinates project acceptance with other County divisions or government agencies.
• Coordinates projects and work activities with other divisions, consultants, contractors, sub-contractors, utility companies, state agencies, outside agencies, or others as needed; coordinates with utility engineering staff to identify location of existing utilities and conduct other utility work.
• Coordinates public education activities relating to division projects, services, and activities; coordinates neighborhood programs involving participation of residents; speaks to property owners and community organizations and provides information regarding projects and activities; develops press releases and public information materials for distribution.
• Participates in legal activities relating to projects; attends hearings during court proceedings and provides depositions; meets with County Attorneys to discuss cases.
• Prepares/submits requests for review/changes to ordinances or resolutions.
• Prepares executive summaries for presentation to Board of County Commissioners, Planning Commission, or other officials.

ADDITIONAL FUNCTIONS

• Performs general/clerical tasks, which may include answering telephone calls, making copies, sending/receiving faxes, filing documentation, or processing incoming/outgoing mail.
• Performs other related duties as required.

Minimum Qualifications

• Bachelor's degree in Engineering required. Related fields may be accepted in non-engineering areas of concentration.
• Seven (7) years of related experience.
• Fingerprinting Required.

LICENSES/CERTIFICATES

• May possess PE from another state but must obtain a Florida Professional Engineer License within twelve (12) months from the date of hire.
• Must possess and maintain a valid State of Florida Professional Engineer (P.E.) license; or possess and maintain other equivalent valid licenses depending upon area of concentration as a Building Architect, or a Landscape Architect.
• May require possession and maintenance of a valid Florida Driver's License with any applicable endorsement(s) to drive a County vehicle as provided in CMA 5805.

Supplemental information

• Salary offers above the minimum pay grade may be considered based on qualifications.
• Essential Employees may be required to work during an undeclared or declared emergency. The County's Administrative Office will determine who will be required to work on an incident-by-incident basis.
• This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.